Xin 365 Website Privacy Statement

Xin 365 (“Xin,” “we,” or “us”) respects your concerns about privacy and values the relationship we have with you. This Privacy Statement describes the types of information we collect about you, how we collect, use and retain your information, with whom we share it, how we protect your information, the choices available to you regarding our use of the information, and how you can contact us about our privacy practices.

It is important that you read this Privacy Statement together with any other fair processing policies or notices we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

1. What Information Does This Privacy Statement Apply to?

This Privacy Statement applies to the collection, use, disclosure and retention of information from and about you by Xin on http://www.xininvoice365.com (collectively “the Website”), through email communications, and through other sources. This Privacy Statement does not apply to other websites which may be accessible through hyperlinks on the Website.

While this website may include links to third-party websites, plug-ins and applications, linking to a third-party site does not necessarily mean that we endorse the site, any products or services described on the site, or any other material contained in a third-party site. To the extent any linked websites you visit are not owned or controlled by us, we are not responsible for the sites’ content, any use of the sites, or the privacy practices of the sites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements, so please review the privacy statement on those other websites to see how they handle your information.

If you choose to use our Website in any way, such as browsing or interacting, you agree with the terms of our current Privacy Statement as posted here. If you do not agree with this Privacy Statement, you should not use our Website. We may update or modify this Privacy Statement from time to time at our sole discretion, and will note the date of last update on the bottom of this page. We encourage you to visit this area frequently to stay informed, as your continued use of our Website following the posting of changes to these terms means that you consent to such changes. It is also important that the information we hold about you is accurate and current. Please therefore keep us informed if your information changes during your relationship with us.

2. What Information Does Xin Collect?

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data includes name, photo, company information.
• Contact Data includes email, telephone and fax numbers, address.
• Technical Data includes your login data, time zone setting and location, pages visited, and whether you have visited us before or are new to the Website.
• Usage Data includes your customers, vendors, inventory or any of your business related information that you enter into the Website.
• Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences.

We also collect and use Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Contact Data to calculate the percentage of users from specific region. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Statement.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

3. How is your Information Collected?

We may obtain information about you from various sources. We may collect this information when you provide it on our website, during remote access session or email communication, or at one of our events. When you visit the Website, we may also collect certain information about your device or usage by automated means or by using technologies such as cookies, and web server logs.

Information that You or Others Provide

You may choose to provide information (such as Identity Data or Contact Data) to us when you correspond with us by filling in forms, post, email or otherwise.

If you provide us with information regarding another individual, we will assume that you have that person’s consent to give us his or her information.

Information Collected Automatically

When you visit this Website or open an email that we send you, we may collect Technical Data about your equipment, browsing actions and patterns by automated means or by using technologies such as cookies, web server logs, and web beacons, as well as other web-based technologies.

4. How Does Xin Process My Information?

We collect, maintain, and use your information for the following purposes:

• responding to your inquiries or feedback;
• analyzing and improving our Website (including developing new services; improving safety; managing our communications; performing market research; performing data analytics; and performing other internal functions);
• maintaining the security and integrity of our systems, including maintaining internal records;
• conforming to legal requirements or industry standards, complying with legal process, detecting and preventing fraud or misuse, defending our legal rights, or protecting others; or
• as part of a merger, acquisition, bankruptcy, transfer, sale, corporate change, or any other transaction involving all or a portion of Xin’s assets.

We may collect and store information locally on your device using mechanisms such as browser web storage (including HTML 5) and application data caches.

The below table describes our use of your personal data

Purpose/Activity	Type of data
To manage our relationship with you which will include: · Maintaining your information to notify you about upcoming Xin events · Sharing Xin updates, newsletters and research material	(a) Identity (b) Contact
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you	(a) Identity (b) Contact (c) Technical
To use data analytics to improve our website, services, marketing, customer relationships and experiences	(a) Technical (b) Marketing and Communications

Please note that we do not use or share any of your Usage Data which you input into the Website.

4. How Does Xin Share My Information?

We may disclose your information to third parties who help us maintain our website or sales and marketing efforts. Examples of these service providers include entities that provide web hosting or analytics services. These service providers may be located around the world and in countries where privacy rules are different or less stringent than rules in the country where you reside.

We may also disclose your information to our internal employees who provide system support to you.

We require all third parties and internal employees to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers or internal employees to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

In addition, we may share your information if necessary to protect the safety, property, or other rights of us, our customers, or employees, or when otherwise required by law. We may also share your information with your consent in certain circumstances.

We reserve the right to transfer information we have about you in the event we sell, transfer, or engage in another transaction involving all or a portion of our business or assets, or undertake another form of corporate change, including bankruptcy. Following such a sale, transfer, or transaction, or corporate change, you may contact the entity to which we transferred your information with any inquiries concerning the processing of that information.

Your information is stored in databases maintained by Xin (including local storage) and third parties, and may be disclosed to third parties for the purposes stated in this Privacy Statement, that are located around the world, including countries where privacy rules differ and may be less stringent than those of the country in which you reside. If you visit our Websites, you consent to such cross-border transfers of personal data to other countries around the world.

5. Is My Information Secure?

Xin will take reasonable precautions and put in place appropriate security measures to protect your information from loss and unauthorized access, misuse, alteration or disclosure. In addition, we limit access to your information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your information on our instructions and they are subject to a duty of confidentiality. Please be aware, however, that any email or other transmission you send through the Internet cannot be completely protected against unauthorized interception.

We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

6. What Choices Do I Have?

We only store data for as long as it is reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.

We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

7. How Can I Contact Xin?

Xin is committed to working with you to obtain a fair and rapid resolution of any queries, complaints, or disputes about privacy. If you have submitted information to Xin and you would like to have it deleted from our databases or corrected, or if you have any other questions or comments regarding our privacy practices, please email us for more information.

Effective Date: 5 Jan 2022